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Call for Competition to participate in a tender

Contracting of Project Architect for Designing/Drawing and supervision of the Construction of a Hostel facility for the School of Midwifery Bo, Southern Sierra Leone West Africa

1. Introduction

Caritas Sierra Leone Bo intends, as part of a co-financed project, to contract an Architect for designing a student hostel and for supervision of the construction in Bo, Sierra Leone. The contract will be awarded through a negotiated procedure with a call for competition. The call for competition is the first step and is a preliminary assessment of suitable companies or individuals for the subsequent submission of tenders. It serves to gain an overview of the potential market and capacities. The aim of this call for competition is to check the bidder eligibility (i.e. expertise, performance and the absence of grounds for exclusion) of the applicants as part of a pre-assessment. Interested applicants are asked to hand in an expression of interest. There is no offer requested at this stage. Applicants who pass the eligibility test will be invited to submit a bid separately on the basis of terms of reference, which will be shared in a second step.

2. About Caritas Sierra Leone, action medeor e.V. and the project

Caritas Sierra Leone Bo is a branch of the international Caritas network, which is dedicated to promoting social justice and improving the living conditions of vulnerable populations. Established in response to the needs arising from civil conflict and poverty in Sierra Leone, Caritas Sierra Leone Bo focuses on various sectors including health care, education, and community development. The organization works closely with local communities to implement programs that address immediate needs while fostering long-term resilience. Their health initiatives particularly emphasize maternal and child health care, aiming to reduce mortality rates through improved access to quality services.

Caritas Sierra Leone Bo in partnership with Action Medeor Medical Aid Organization in Germany has secured a four-year grant from BMZ to implement a project “Improving mother-child health care through midwifery education, training, networking and community-based engagement”. One of the components of the Project is the construction of a 25-bedroom hostel. The construction of a hostel facility for the School of Midwifery in Bo (SoMBo), Nyandehun Village along Bo/ Kenema Highway, Southern Sierra Leone is a significant project aimed at enhancing educational infrastructure and providing adequate accommodation for at least 50 students.

3. Objective of the assignment

It is planned to construct a 25-room dormitory for at least 50 Midwife Students on the grounds of SoMBo in Nyandehun, Bo Area, Sierra Leone. The following units are planned for the dormitory:

25 rooms for 2 students each
Flat for the dormitory supervisor
Study and sick room (incl. equipment)
Shared kitchen, dining room, laundry room (incl. equipment)
Washrooms incl. WC and shower cubicles
Photovoltaic system (min. 10 KW) and separate room for batteries
Well (60 m deep) with electric pump and two 10,000 litre water tanks
Rainwater collection system
Sewage system with septic tank
Enclosure of the school grounds

The construction will be tendered separately and is expected to start in Q1-Q2/2025 and is planned to be finished in 1,5 years. The total budget available for the construction project is around 7.500.000 SLE.

As part of preparatory phase of the commencement of the Project, Caritas Sierra Leone Bo is planning to contract the services of an Architect. The role of the Architect is crucial in ensuring that this facility meets both functional and aesthetic requirements while adhering to local regulations and standards. Working under overall leadership and guidance of the Caritas Sierra Leone Bo’s Director and supervision of the official(s) assigned by the Director; the Architect is expected to provide technical, administrative and monitoring of the construction of the Hostel, Staff Quarter, Solar building and Fencing.

Services to be provided by the architect will be specified in the Terms of Reference but are two fold:

Planning and designing of the student’s hostel and the compound according to the contract givers expectations with preparation of final Architectural Drawings, Detailed MEP Plans, Structural Drawings, Bill of Quantities (BoQ).
This service is planned to be delivered in Q1/2025.

Supervision of the construction is to be part of the consultancy once a contractor has been chosen. The architect is responsible for project management, communicating with the contractor and coordination of works as well as monitoring through site visits.

4. Profile and Qualifications of Applicants

This Call for Competition is addressed to the public. Applicants must meet these eligibility criteria to be considered for the tender:

Essential:

Registration with SILA and/or Architects Registration Council in Sierra Leone.
At least 5 years of proven experience in planning institutional or educational buildings.
At least 5 years of proven experience in supervisions of construction projects in Sierra Leone or other west-African countries with a budget of at least 300.000 USD.
Proven working experience with international organizations.
University Degree in architecture, engineering or similar studies from an accredited institution.
Excellent English skills
Office in Bo or within 20 km of Bo; Alternative willingness to travel to Bo on a weekly basis for supervision of the project.
Proven track record of managing construction projects from inception to completion. (at least 3 references)
No conflict of interest in relation to Caritas Sierra Leone Bo, action medeor and School of Midwifery Bo.

Desirable:

A Master’s degree may be preferred.
Awards and additional qualifications.

5. Documents and Application Process

Interested firm/or persons that fulfill the requirements under chapter 4 are to file in an Expression of Interest (EOI). The following documents should be provided:

Letter of Interest
Curriculum vitae (qualifications of the team/staff)

At least 3 References (letters of recommendation and contact details of previous contracting entities)

Business Registration Certificate
NASSIT Certificate
Valid NRA Certificate

SILA Registration or Similar

This call for competition is publicized on 02.12.2024. Interested parties should submit the above-mentioned documents by 17.12.2024, 4pm to the following email address: bocaritassierraleoneprocuremen@gmail.com

The pre-selection results will be notified via e-mail on 20.12.2024 to proceed to the second phase.

Questions regarding the process can be directed to caritasslbo22@gmail.com .

Yours sincerely,

Alex Sefoi Macavorey

Director – Caritas Sierra Leone Bo

ADMISSION NOTICE: BACHELOR OF SCIENCE IN MIDWIFERY AND DIRECT ENTRY MIDWIFERY

The School of Midwifery Bo is Now Accepting Applications from Qualified Candidates with a Passion for Improving Maternal and Newborn Health Outcomes and Reducing Maternal Mortality in Sierra Leone

ENTRY REQUIREMENTS

The candidates must have five credits (Aggregate 21) in WASSCE (C6 or better) in not more than 2 sittings in the following subjects:
English Language – Math/Further Math – Chemistry
Biology/Health Science – Core Sciences/Physics
The training is opened to both Males and Female applicants who meet the admission criteria between the ages of 18 – 40 years. Note: 18-25 years for Year One SSS3 leavers.

RECRUITMENT AND SELECTION PROCESS

Completed application should be accompany by copies of birth certificates, school leaving certificates, WASSCE results and recommendation letters (where applicable).
Only shortlisted candidates will be invited for interview. Original documents as stated in the advertisement will be required.
Selected candidates will go through a health screening for fitness by a government employed medical doctor

ENTRY LEVELS

Eligible Candidates with SSS3 certificate/SECHN/MCHA will enter the programme in Year ONE
Eligible Candidates with SRN and SECHN (with midwifery) will enter the programme in Year TWO
Eligible Candidates with SRN/DEM (with midwifery) will enter the programme in Year THREE

A working experience will be considered where appropriate.

Note: Application forms will be paid for at a non-refundable fee of Le 700. 00 only at: Eco Bank, Kissy Town Road Bo. Account CB/SOMBO/MOHS 6382002220. Payment slip should be used to collect an application form from the school.

Closing date is 21^st November, 2024 at 2pm.

The Ministry of Health and the Management and Staff of the School of Midwifery Bo are pleased to inform the general public and interested candidates that the School will be offering Direct Entry Midwifery Programme for a period of 3years. All interested Candidates are to contact the School Administration for further details. The School is located at Nyandehun Village on the Bo-Kenema Highway with a visible Sign Board.

ENTRY REQUIREMENTS

The candidates must have five credits in WASSCE (C6 or better) in not more than 2 sittings in the following subjects:
English – Math/Further Math – Chemistry
Biology/Health Science – Core Sciences/Physics
The training is opened to both Males and Female applicants who meet the admission criteria between the ages of 18 – 25 years.

RECRUITMENT AND SELECTION PROCESS

Completed application should be accompany by copies of birth certificates, school leaving certificates and WASSCE results
Only shortlisted candidates will be invited for interview
Personal interviews with an interview panel will be conducted. Original documents as stated in the advertisement will be required.
Selected candidates will go through a health screening for fitness by a government employed medical doctor

Closing date is 21^st November, 2024 at 2pm.

Advertisement: Job Title: Director

Terms of Reference

BACKGROUND

The Catholic Diocese of Bo seeks to employ a candidate with evidence of high skills in transformational programming in a faith-based organization as Director of Caritas Sierra Leone Bo.

Caritas Sierra Leone Bo is a member of Caritas Internationalis and registered with the government of Sierra Leone as a church and charitable organisation. A faith based Organisation with 37 years of experience in the field of Development Cooperation and Humanitarian assistance. It is responsible for the development and charity work of the Diocese of Bo. Operational areas are: Bo, Bonthe, Moyamba and Pujehun Districts. Key thematic intervention areas are: Health, Child Protection, Food safety and security including School Feeding, Education, Relief and Livelihoods. Donors are: BMZ/GIZ, UNICEF, UNFPA, UNFAO, UNPBF, Kindermissionswerk, Tufts / USAID, Missio, Cordaid, Action Medeor and Manos Unidas. Programmes are inspired by the Catholic Social Teachings with the mission to eradicate poverty, promote social justice and enhance human dignity.

Job Title: Director, Caritas Sierra Leone Bo

Reports To: The Bishop and Advisory Board

Location: Bo Head Office with frequent travels to district offices and Freetown.

Main Purpose of Role:

The Director of Caritas SL Bo is responsible for the overall leadership and management of charitable programmes and projects in the Diocese.

Key responsibilities:

Work with parishes, diocesan institutions, donors, other Ministries Departments and Agencies.
Coordinate the day-to-day activities with various stakeholders of caritas SL Bo.
He / She will monitor all programmes, project activities, budgets and assets of Caritas SL, Bo
Lead the process of developing fundable proposals, mobilizing resources to support programmes and conduct a donor mapping to identify potential donors and fundable projects.
Track and maintain a register of project/Programme/funding closure deadlines and ensure donor reports are written and submitted as per contract
Coordinate technical linkage amongst the various programmes and projects
Lead in the preparation of the organization’s strategic plan, budget preparation and development of tools for improving the quality of sub-projects implementation.
Lead the preparation of technical papers and project/Programme Implementation manuals for Caritas SL Bo.
Lead the process of developing and rolling medium term plan including facilitating annual Programme planning events and periodic project performance reviews.
Provide weekly and quarterly updates to the Bishop and the Advisory Board.
In consultation with the President of Caritas SL Bo, coordinate quarterly Advisory Board Meetings and Information sharing sessions.
Work with the finance team to conduct annual project and organizational audits with actionable improvement plans drawn
Lead staff performance appraisals every six months.
Coordinate and support the National and other Diocesan Caritas offices

Skills/Competencies

Knowledge in the social teachings of the Catholic Church
Sound Knowledge of computer software – Microsoft Office, Zoom and Skype
Very good leadership skills.
Ability to attract projects and write well-articulated reports
Ability to identify problems, evaluate options, and quickly implement solutions.
High level personal and public interaction skills
Ability to analyze and interpret budgets, financial statements and audit reports
Ability to communicate at all levels of the business
Strong problem solving and decision making skills.

Experience, Knowledge and Qualifications

A degree or equivalent qualification in Development Studies and/or related Social Sciences (Master’s degree will be an added advantage)
Vast knowledge in coordinating multiple donor projects and people management
Excellent knowledge of contract, project financing and grant management
Should be experienced at monitoring and evaluating community-led projects.
Must have 7-10 years of professional experience in a similar role

To Apply

Please send in an application letter with a detailed CV indicating 3 referees with copies of relevant qualifications, addressed to The Chair, Recruitment Committee, Caritas Sierra Leone Bo, Pastoral Center, New Gerihun Road, Bo. Or via email to: recruitcaritasslbo2021 @gmail.com; indicating as subject: Application for the position of Director.

Closing date for receipt of all applications is close of business on Monday 25 October, 2021.

NOTE: ONLY shortlisted candidates will be contacted.